FOBC - MINUTES OF COMMITTEE MEETING - MARCH 2003

MINUTES OF COMMITTEE MEETING

Date: Tuesday 17th March 2003

Location: Home of Barrie Gallacher

Present: Robert Brierley (President), Eleanor Stephenson, Barrie Gallacher, Chris Walter, John Cott

Apologies Jim Breen, Bob Strickland

1.WELCOME

1.1.Rob welcomed members and attendees.

2.CORRESPONDENCE

2.1.Received from City of Boroondara Landcare notes on Pest Plant Identification.
2.2.Advice from Parks Victoria that grants program had been postphoned.

3.BUSINESS OF THE MEETING

3.1.Planting

It was noted that a number of plants were still surviving the drought, especially at the Cornell Street end. A good number however had succumbed to the dry conditions. No further planting would be done until the ground had received some decent rainfall. It was noted that the (above) letter from City of Boroondara included a planting calendar which might be of some use.

3.2.Pathway

Rob reported that all approvals had been obtained and the project was out to tender. It was agreed that Rob would continue to follow up donations of timber etc from local businesses.

3.3.Newsletter

The original venue for the forthcoming Annual General Meeting was designated as the Scout Hall in Riversdale Road. However Rob reported that he had been unsuccessful in obtaining a commitment for the proposed date and therefore the AGM advice could not be included in the forthcoming Newsletter which was required to advertise the May working bee.

3.4.AGM

The AGM was scheduled for 15th April 2003 at the Camberwell Ladies Bowling Club in Through Road. Rob provided for consideration a mock up notice which could be distributed to meet the statutory time lines for notice to members. It was noted that costs for hall hire and refreshments etc could be circa $100. The committee approved the expenditure of these funds.

3.5.Membership

A membership drive linked to the forthcoming raffle (see New Business) was discussed. Members agreed that this would be an excellent means of attracting potential members if it could be used within the context of a door knock in the local area. Committee members agreed to this and further agreed to distribute tickets within pre-defined streets to avoid duplication.

3.6.Finance

Nothing to report.

3.7.New Business

The following items of new business were discussed:
Eleanour had donated a magnificent pastel framed drawing which was to be used as the prize in a fund raising raffle. Tickets were struck at $1 each and Eleanour agreed to purchase 5 raffle books. It was agreed that new members joining FOBC would receive a free raffle ticket. The raffle would be drawn on National Tree Day (July).
Rob advised that "unofficial" notice had been received that the grant application to Melbourne Water had been successful. This meant that there would be $6500 for expenditure on planting and improvements to follow up work done by MW in the tree removal program. This would be in addition to any planting etc that MW themselves carried out following their program which would encompass willow removal and weed control activity. Rob reported that MW was also likely to provide mulch which could then be distributed by FOBC.

Further Working Bees were noted to be as follows:
13/4,
18/5,
15/6,
27/7 (National Tree Day),
17/8,
21/9,
19/10,
16/11,
14/12.

4.NEXT MEETING

4.1.The next meeting would be held concurrently with the AGM, i.e. Tuesday 15th April 2003. Following meetings thereafter were decided for the Second Monday of each month as follows (venues to be advised):
12 May 2003
16 June 2003
14 July 2003
11 August 2003
8 Sept 2003
13 Oct 2003
10 Nov 2003
8 Dec 2003